Preparedness of the University of Akureyri in regard to Covid-19

An emergency board composed of the Rector, Managing Director, and Chair of the Security Committee has been appointed. This group will meet daily where the current status will be evaluated and notifications sent out as needed. All the latest information will appear here below.

Students and employees of the University of Akureyri are reminded of the importance of following the instructions of the Directorate of Health. The latest information can always be found on the website of the Directorate of Health.

Current status

  • We encourage everyone who can work or study from home to do so. 
  • Only 20 people may be in the same compartment. 
  • Students who are unable to study at home have the opportunity to attend the reading compartments, but the maximum number of students is 20 in each compartment. 
  • Face masks shall always be used when it is not possible to follow the 2-metre rule and when moving between compartments. Students shall use face masks at all times at the University. 

Students

UNAK's operations mostly take place online; both studies and communications.
Students who can not study at home have the option of using the reading compartments but the maximum number of students is 20 in each compartment. 
Students shall request services at Faculty Offices online. 
Students shall meet with teachers online. 
Students shall use face masks at all times at the University. 

Practical, clinical, or training-based studies

  • Students will be called to practical studies that require on-site attendance. Students are encouraged to monitor updates on timetables in Ugla, as well as announcements from teachers of individual courses. 
  • Students who belong to risk groups should not attend teaching that takes place on campus. 

Reading spaces

  • Reading spaces are open to students but the maximum number of students is 20 in each compartment. 
  • The number of chairs in these spaces has been reduced to clarify how many persons are allowed in each space. It is entirely prohibited to bring more chairs to use in these spaces. 

A total number of people in reading spaces:

Teppið, 2nd floor in Miðborg: 20
Reading space in UNAK Library: 20
Borgir, 2nd floor: 20

Opening hours of reading spaces: 

Weekdays 08.00-20.00 (access cards do not work outside of these hours). Students are asked to leave the building before 23.00. 
Weekends 09.00-18.00. Students are asked to leave the building before 20.00. 

Cafeteria

  • A maximum number of people at Kaffi Hóll: 20 persons. 
  • If all seats are occupied then only two options can be taken: wait until a seat becomes available or bring a food tray over to one's compartment. 
  • Students shop and eat in the cafeteria between 9.45-11.30 and 12.30-14.00. 
  • We must remember the 2-metre rule and wash our hands before heading to the cafeteria. 

Employees

We encourage employees who can work from home to do so. 
Employees who because of their work must be present in the workspace or who do not have an opportunity to work from home will continue to attend work in the building of the University. 
UNAK employees who must travel to the capital area because of work or personal reasons are asked to work from home during the first days after they return. 

Use of classrooms

It is permissible to use classrooms for teachers' recording of lectures - only one, possibly two teachers, may be together in such spaces and no students. Such rooms can be booked in School Offices (marked Fundur (e. Meeting)). 

Meetings

Meetings shall take place online unless another arrangement is absolutely necessary. 

Lunch and coffee rooms

  • Lunch is from 11.30-12.30.
  • Only one person may be seated at each table. A maximum of 20 persons may be in the cafeteria and the number of chairs indicates this. 
  • Because of the 2-metre rule, we want to encourage our staff members to not take organized mutual coffee breaks during the next weeks. Stand during your coffee break or spread out when you need to change environments while these rules are in force. 

NOTE. Employees with food subscriptions (Matráð) have the option of having lunch sent home. Further information can be found in Ugla. 

What if I am ill or in quarantine?

  • Employees who are in quarantine or have been infected are asked to notify their immediate superior who then informs the emergency board by sending an email to rektor@unak.is
  • It is important that employees who detect symptoms or have possibly been exposed to infection call 1700 and receive instructions. Employees with symptoms should stay at home and under no circumstances show up ill at the workplace. 
  • A medical certificate is not required if employees have a reason to be away from the workplace, for example, because of quarantine. 
  • We should encourage colleagues to go home if they seem ill. Show support for each other. 

What if I have a confirmed infection?

  • If an infection is confirmed, infection tracking starts under the management of the infection tracking team of the Department of Civil Protection and Emergency Management. The infection tracking team contacts the infected person and his/her colleagues if necessary. 
  • Employees shall notify their superior if they are confirmed to have been infected. 

Superiors who are notified of an infection: 

  • Report the infection to the emergency board by e-mail: rektor@unak.is
  • In consultation with the emergency board, the superior sends a notification to staff members in the compartment where the infected person was located. The name of the infected person is not disclosed. 

Measures will be taken to disinfect the work area of the infected person, as well as points of contact in public areas. 

What if I need to quarantine according to instructions from the infection tracking teams? 

  • Employees who quarantine according to instructions from the infection tracking team organize their work contribution in consultation with their super - see further information here

What can I do?

  • Thorough handwashing is the best way for everyone to avoid transmission. 
  • The social distancing rule is 2 metres. 
  • Keep our travels within the country to a minimum and think about how we can limit the number of individuals we mix with. 
  • Use the infection tracking app - this makes it easier for the infection tracking team to stop cluster infections that occur. 
  • It is important that individuals stay at home if they feel symptoms. 
  • We must follow in every way the directions of the Department of Civil Protection and Emergency Management and the Directorate of Health

Compartments

  • Everyone shall wear a face mask when moving between compartments or entering into a compartment. 
  • Moving between compartments is only allowed if absolutely necessary, for example, to use technical spaces and for maintenance and oversight, and in such cases using increased disease prevention (masks and gloves). 
  • In each compartment, people only use lavatories within that compartment. 
  • We keep at least a 2-metre distance between ourselves and others and regularly wash our hands and use disinfectant to minimise the risk of transmission. 
  • A maximum of 20 persons is allowed in each compartment. 

Compartments are divided in the following manner:

1. O wing - School of Humanities and Social Sciences - MSHA 
Lavatories: Only lavatories in O corridor

2. L1 - L2 - M1 - M2 - N1 - N2 wing - Classrooms / lecture halls 
Lavatories: Only lavatories in the basement of the main entrance area (Miðborg) 

3. K2 wing - Classrooms 
Lavatories: Only lavatories in front of the wing in the corridor

4. K1 wing - Center of Teaching and Learning
Lavatories: Only lavatories in front of the wing in the corridor

5. I and J wing - Practical classrooms 
Lavatories: Only lavatories in I wing

6. Top floor of A building and B wing - Employees in A building should limit how much they move to and from B wing
Lavatories: Only lavatories on own corridor

7. A building - 1st and 2nd floor - Employees in A building should limit how much they move to and from B wing
Lavatories: Only lavatories on own corridor

8. D building - Student Housing (Fésta) and Union of Students (SHA)
Lavatories: Only lavatories in D building 

9. E - F - G building/wing - School of Humanities and Social Sciences - Finance and Analysis - Quality and Human Resources - Managing Director - Real Estate and Operations
Lavatories: Only their own lavatories in each building/wing 

10. Borgir - 1st Floor - Wetroom 
Lavatories: Only lavatories on the 2nd floor

11. Borgir - Laboratories / Classrooms / Teaching spaces
Lavatories: Only lavatories on the 1st floor 

12. Borgir 1st floor - School of Business and Natural Sciences 
Lavatories: Only lavatories on 2nd floor 

13. Borgir 3rd and 4th floor. University of Akureyri Research Center (RHA) and Continuing Education at UNAK - Rector's Office 
Lavatories: Only lavatories on each floor 

14. Borgir 7th floor - RMF and open spaces 
Lavatories: Only lavatories in the corridor 

Face masks

Face masks are available at all the main entrances to the University. Instructions on the correct use of face masks can be found here

  • Students shall use a face mask at all-time at the University. 
  • Teachers shall use a face mask when teaching. 
  • Employees shall use face masks when moving between compartments and when on-site meetings are held. 

Hygiene and cleaning

  • Careful washing of hands is the most important advice for everyone in order to avoid transmission. It is important to wash thoroughly and regularly with soap and water and afterward, if advisable to use disinfectant. 
  • Pictures with instructions on handwashing have been placed in all lavatories, as well as in a few other prominent locations. 
  • Cleaning of premises has been moved to the next level. This consists, for example, in disinfecting areas of contact at public places. 

Symptoms / illness 

  • It is important that individuals who feel symptoms and have possibly been exposed to infection, for example, due to travel, call 1700 to receive instructions. Those who detect symptoms should stay at home and under no circumstance show up ill at the University. This also applies to those who are isolating or in quarantine. 

Sensitive groups

  • Those individuals who belong to risk groups should stay at home and avoid crowds according to instructions from the Chief Epidemiologist. Staff members who belong to such groups are therefore encouraged to work from home and students in the same group should not attend on-campus teaching. 
  • It is important that individuals who are considered part of sensitive groups according to the Directorate of Health thoroughly familiarise themselves with instructions from the Directorate

Services

Further information

  •  School Deans and/or Office Managers disseminate information to students and School employees on specific actions relating to certain groups in particular, such as students in clinical studies and field studies. 
  • All comments and enquiries shall be sent to rektor@unak.is

 

Useful information

Information on Covid-19
Status report from the Department of Civil Protection and Emergency Management
Covid-19 website